With Coyaba, effortlessly manage your projects with a Kanban Board

At Coyaba, we place the confidentiality and security of user data at the heart of our commitments. To provide you with maximum protection, we have decided to have our collaborative tool hosted with the French operator Outscale, a recognized and trusted Dassault Systèmes brand. In addition, we have undertaken a certification process with Bureau Veritas to obtain the ISO 27001 standard. This aims to certify the reliability and performance of our information security management system.

Coyaba has the advantage of being able to connect to all of your existing tools and systems, including Trello. Consequently, you will be able to centralize all your Kanban boards on a single platform and benefit from a wide range of complementary functionalities (Decisions to facilitate individual and collective decision-making; To-Do Lists to manage and assign your tasks; At a Glance to consult analytical data based on personalized KPIs; Achievements to track a project’s overall progress, etc.). In addition, on Coyaba, all of the functionalities are customizable to suit your needs as closely as possible. You can also add an unlimited number of users and configure the access level for each person in an individualized manner. Finally, Coyaba not only lets you track the progress of your projects as a Kanban board, but also as a Gantt chart, a list, a calendar or even a map, depending on your preferences.

A Kanban board can be created in paper or digital format. Today, many project management tools propose a Kanban board view (the most well known is Trello). On Coyaba, the creation of a Kanban board is automatic. All you need to do is create tasks with the To-Do Lists functionality on your workspace, assign them to the employee in question and set a deadline. Coyaba allows you to personalize your Kanban board to meet your specific needs: for example, you can add a story, a priority level, a status, a description, etc.

A Kanban board presents many advantages for the company. This project management tools is very visual, easy to read and set up. Specifically, it enables you to:

• Optimize workflows and task organization within a team;
• Save time (by limiting meetings, back-and-forths, reports, etc.);
• Ensure effective collaboration free from ambiguities and misunderstandings;
• Integrate project management into a continuous improvement process by easily adjusting workflows as the project evolves, the obstacles encountered, customer requests, etc.;
• Adapt the workload according to each employee’s production capacities and limit tasks in order to maximize productivity;
• Encourage mutual support within the team: one of the objectives of the Kanban method is to enable colleagues to help one another in case of a work overload;
• Optimize the use of resources;
• Improve performance monitoring;
• Increase the ability to react quickly to problems, delays, bottlenecks, etc.

The Kanban method appeared at Toyota in the 1950s. It is an agile method, which was traditionally used to implement a just-in-time production system, through a planning method allowing everyone to optimize their production capacity according to customer demand. The Kanban board resulting from this method is a visualization tool meant to offer an overall view of all workflows. A Kanban board is also divided into several columns (Pending; Ongoing; Finished). Each column contains cards, or labels (translation of the Japanese word “ Kanban”) that the user can move from one section to the other depending on the tasks’ progress.